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There are two types of secretaries: company secretaries and private secretaries of executives.

Every company, both in Great Britain and the United States, is required, under the law, to have a company secretary.

In the case of private companies the directors are free to appoint any suitable person for this position.

But in the case of public companies the company secretary must be a properly qualified person, a member of a recognized institute or association. He or she may be one of the directors of the company. But if the company has only one director, the director cannot also be the secretary.

The correspondence of the company secretary is particularly concerned with shareholders’ meetings, board meetings and various forms that must be sent outside. The company secretary may also deal with enquiries for information concerning other firms, although the accounts department often handles these matters.

As to private secretaries of executives they are practically personal assistants of executives. A secretary answers telephone calls, receives massages and makes telephone calls on the instructions of her boss.

A secretary also helps in organization of meetings and conferences, entertainments of visiting customers, suppliers and other associates of the firm. She also deals with all the correspondence of her boss.

Secretaries write letters on making appointments or travel arrangements, letters of introduction, congratulation or condolence, invitations and replies to invitations.

Exercises:

Ex. 1 Заполните пропуски в предложениях подходящими по смыслу словами:

letters, law, matters, forms, instructions, personal, assistants, office, equipment.

1. The company secretary is normally responsible for the company, to comply with company letters

2. He is particularly concerned with various instructions that must be sent outside.

3. Although the accounts department often handles these matters

4. Administrative questions come into the sphere of the company secretary, under law of the board of directors.

5. As to secretaries of executives they are practically personal of executives.

 Ex. 2 Выберите правильный вариант:

1    Shall I make you a cup of tea?
A Yes, please.    В   No, you won’t.

2    Would you help me please? My car won’t start.
A I’d be happy to.    В  Yes, I would.

3    Could you open the door for me, please?
A Yes, I could.    В   Of course.

4    Can you do the washing-up for me, please?
A No, I may not.    В   No problem.

5    We could go for a walk this afternoon.
A That’s a nice idea.    В   No, we might not.

6    Could I sit down for a minute, please?
A Yes, of course.    В   No, you couldn’t.

7    Can I get you anything, madam?
A No, you can’t.     В  No, thank you. I’m just looking.

8    Can I go and play football now, please?
A Not at all.    В   Yes, if you like.

9    Shall I pick you up from work this evening?
A Yes, please.    В   No, you won’t.

10    Will you hold this box for me, please?
A Yes, I may.    В   Certainly.